Understanding UCLA Grade Submission Deadlines: A Comprehensive Guide

Navigating the academic landscape at UCLA requires awareness of important deadlines, especially those related to grades. This article provides a comprehensive overview of UCLA's grade submission deadlines, accessibility, policies, and related procedures.

Accessing Your Grades

Grades are accessed through MyUCLA. All grades for a completed term are accessible through MyUCLA no later than two weeks after the last day of final examinations. If grades are not available, they have not been received from the instructor or are still being processed. If a grade is missing, contact the instructor or the department that offered the course. Do not call the Registrar’s Office directly for grades. If a grade is different from what was expected, contact the course instructor for explanation.

Finality and Revision of Grades

All grades except DR, I, and IP are final when filed by the instructor in the end-of-term course report. Thereafter, a grade change may be made only in case of a clerical or procedural error or other unusual circumstances. No grade may be revised by re-examination or, with the exception of the I and IP grades, by completing additional work. Students who are dissatisfied with a grade may request a review of their work with their instructor and an explanation of the grade assigned. All grade changes are recorded on the transcript. For information about UCLA grade policies, see the Academic Policies section of the UCLA General Catalog.

Incomplete (I) Grades

An instructor may assign the I grade when work is of passing quality but is incomplete for a good cause (such as illness or other serious problem). Once an Incomplete (I) grade is assigned, it remains on the transcript along with the passing grade a student may later receive for the course. If the work is not completed by the end of the next full term in residence, the I grade lapses to an F, NP, or U as appropriate. The College or school may extend the completion deadline in unusual cases. Graduate students should consult their departmental adviser. Students who have good cause may request an Incomplete by speaking with the Instructor and contacting the academic program unit. Requests must be made via the Incomplete petition form which is reviewed for approval/denial by the instructor and program director.

Instructor Responsibilities and Grade Submission Methods

The instructor in charge of a course is responsible for determining the grade of each student in the course. The standards for evaluating student performance is based on the course description as approved by the appropriate course committee. Faculty must submit final grades electronically, through MyUCLA Gradebook or Gradebook Express, by the published deadline. With MyUCLA Gradebook, instructors can manage their classes throughout the term and submit final grades. If they only want to submit final grades, they can use Gradebook Express. Both applications allow instructors to set up TAs or other assistants to help them enter grades, but only the faculty member in charge of a class can submit final grades. To access MyUCLA Gradebook or Gradebook Express, instructors use their UCLA Logon ID and password. To reset a forgotten password, see the identity and accounts manager. For assistance with Gradebook Express, a help guide is available. In addition, a report of non-graded courses for the term is sent to the administering department.

Grade Submission Deadlines

Instructors must submit grades no later than 10 days after the last day of finals for fall, winter, and spring terms, and no later than 10 days after the last day of any given summer session. For grading deadlines in Summer Sessions, see the Summer Instructor Guide.

Late Grade Submission

Beginning two days after the deadline has passed, instructors should use the Late Final Grades section of the Gradebook feature on MyUCLA to report previously unsubmitted grades on a student-by-student basis. Alternatively, instructors can use standard UCLA Report of Academic Revision forms to report late grades. A separate form must be used for each student. After the deadline, until final grades are received and recorded by the Registrar’s Office, a student’s transcript shows an NR (No Report) grade for the class.

Final Examinations Policies

Policies cover location, duration, and retention of final examinations. Final examinations are generally held in the same rooms as class meetings; however, by prior arrangement with the Registrar’s Office, common final examinations can be scheduled and additional room locations may be booked. Final examination locations are displayed Monday of the ninth week of the term in the Schedule of Classes and in MyUCLA. It is the student’s responsibility to make sure final examination times do not conflict by checking the Schedule of Classes. The instructor’s methods of evaluation must be announced at the beginning of the course. Final written examinations may not exceed three hours’ duration and are given only at the times and places established and published by the department chair and the registrar. [UCLA Academic Senate regulation A-332(A)] An instructor shall, if he/she so wishes, release to individual students their original final examinations (or copies). This may be done by any method which insures the student’s right to privacy. Otherwise, the instructor shall retain final examination materials, or a copy thereof, until the end of the next succeeding regular quarter of instruction, during which period students shall have access to their examinations.

Academic Calendar Highlights

Understanding the academic calendar is crucial for staying on track with important dates and deadlines. Here's a glimpse into key dates for upcoming Fall and Winter Quarters:

Fall Quarter

Quarter Begins: Monday, September 21 (e.g., 2026)
Instruction Begins: Thursday, September 24 (e.g., 2026)
Study List Deadline (becomes official): Friday, October 9 (e.g., 2026)
Veterans Day Holiday: Wednesday, November 11 (e.g., 2026)
Thanksgiving Holiday: Thursday-Friday, November 26-27 (e.g., 2026)
Instruction Ends: Friday, December 4 (e.g., 2026)
Common Final Exams: Saturday-Sunday, December 5-6 (e.g., 2026)
Final Examinations: Monday-Friday, December 7-11 (e.g., 2026)
Quarter Ends: Friday, December 11 (e.g., 2026)

Winter Quarter

Quarter Begins: Monday, January 4 (e.g., 2027)
Instruction Begins: Monday, January 4 (e.g., 2027)
Study List Deadline (becomes official): Friday, January 15 (e.g., 2027)
Martin Luther King, Jr. Holiday: January 19 (e.g., 2026)
Presidents' Day Holiday: February 16 (e.g., 2026)
Instruction Ends: March 22 (e.g., 2026)
Final grades available to students: Apr. PT (e.g., 2026).

Enrollment and Withdrawal Deadlines

UCLA has specific deadlines for enrollment, dropping courses, and withdrawing from courses. These deadlines vary depending on the format of the course (regular, short, or alternative).

Read also: Navigating Tech Breadth at UCLA

Regular Format (6 or more weeks of instruction)

Last day to enroll or transfer into a course: Sunday at the end of the first week of the course
Last day to drop and request a refund: Sunday at the end of the first week of the course
Last day to submit a petition to Change Grading or Credit Option: Sunday before the final week of the course or before the final exam, whichever comes first
Last day to submit petition for an Incomplete: Sunday before the final week of the course or before the final exam, whichever comes first
Last day to withdraw from courses: Sunday before the final week of the course or before the final exam, whichever comes first

Short Format (2-5 weeks of instruction)

Last day to enroll or transfer into a course: Day before the first class meeting
Last day to drop and request a refund: Day before the first class meeting
Last day to submit a petition to Change Grading or Credit Option: Sunday before the final week of the course or before the final exam, whichever comes first
Last day to submit petition for an Incomplete: Sunday before the final week of the course or before the final exam, whichever comes first
Last day to withdraw from courses: Sunday before the final week of the course or before the final exam, whichever comes first

Alternative Format (1 day course or event)

Last day to enroll or transfer into a course: Day before the first class meeting
Last day to drop and request a refund: Day before the first class meeting
Last day to submit a petition to Change Grading or Credit Option: Sunday before the final week of the course or before the final exam, whichever comes first
Last day to submit petition for an Incomplete: Sunday before the final week of the course or before the final exam, whichever comes first
Last day to withdraw from courses: Sunday before the final week of the course or before the final exam, whichever comes first

Important Considerations for International Students

International Students (F1 Visa): Dropping or withdrawing from a course may jeopardize your immigration status.

Proxy Grade Entry for Instructors

As an instructor you may delegate authority for entering (but not approving) grades to a GSI, a head GSI, or a departmental staff member.

Step 1. Add the Proxy to the Instructor/Adviser Table:

Before proxies may be assigned to enter grades for a given class, they must be added to the Instructor/Adviser Table in the new system. If the proxy is a GSI, they are already in this table. If the proxy is a department staff member, they must be added to the table by the Registrar’s Office. This is a one-time action.

Step 2. Add the Proxy to the Class:

Once the person being assigned proxy power is added to the Instructor/Adviser table, they are ready to be attached to a class. The departmental class scheduler must assign the 5-PROXY code to the instructor’s choice.

Understanding the UCLA Application Process

While this article primarily focuses on grade submission deadlines, it's worth noting some key aspects of the UCLA application process for prospective students. UCLA is a highly selective university, and admission requires more than just meeting minimum requirements.

Read also: Understanding UCLA Counselors

Holistic Review

UCLA employs a holistic review process, considering factors beyond academic achievements. Factors such as extracurricular activities, personal essays, and demonstrated interest in a chosen field play a significant role.

A-G Requirements

Applicants must complete a series of college-preparatory courses known as A-G requirements. While these are the minimum requirements, successful applicants often exceed them by taking more rigorous courses.

Personal Insight Questions (PIQs)

As part of the application, students must respond to four personal insight questions (PIQs). These essays provide an opportunity to showcase personality, experiences, and perspectives.

Extracurricular Activities

Students can list up to 20 activities on their UCLA application, highlighting their involvement and achievements outside the classroom.

Test-Free Policy

UCLA is a test-free college, meaning it does not consider ACT or SAT scores in the admission process.

tags: #UCLA #grade #submission #deadlines