Navigating the Saddleback College Transcript Request Process
Saddleback College provides a comprehensive system for students to request and manage their academic transcripts. Understanding the process and available resources is essential for current and former students. This article will guide you through the transcript request process, related forms, and important considerations.
Requesting Transcripts from Saddleback College
Saddleback College utilizes electronic forms (E-Forms) for submitting various requests, including transcript requests. This system allows students to securely complete and submit forms. An active Saddleback College (MySite) account is required to access and submit these forms.
Submitting New Forms:
- Click on the form link.
- Enter your Saddleback College username and password if prompted with the "SOCCCD Sign In" window.
- Press “Submit Form”.
The E-Forms system offers several benefits:
- Secure Submission: Ensures forms are submitted safely.
- Attachment Uploads: Allows students to upload necessary documents directly to the form. Use a free app such as Scannable (for iOS) or ClearScanner (for Android) to prepare attachments to any forms.
- Progress Updates: Depending on the form's configuration, students can receive updates on the form's progress, from submission to review to completion.
- Save Progress: If you cannot complete the form in one sitting, and the form has been enabled to save your progress, click the “Save Progress” button at the bottom of the page. You can return to it later.
Forms time-out after 45 minutes. To review forms you have submitted in the past, click on “Forms History.” Then click on the icon for PDF or for the HTML view.
Transferring Transcripts to Another School
The process of transferring transcripts from Saddleback College is relatively straightforward. Here is the general procedure you would follow:
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- Generally, you would have to place an order for your transcripts through a service which Saddleback uses for official transcript requests.
- You will need your Saddleback College student ID number and the last four digits of your social security number (if on file with the college) to proceed.
- You will also need to specify where you would like the transcripts sent, i.e., the address of your intended transfer school.
- There could be a small fee for this service, depending on whether you want a regular or expedited delivery. After the order is placed, the service will process your request, which might take a few days. If needed, Expedited service can provide delivery in one business day.
After the order is placed, the service will process your request, which might take a few days. If needed, Expedited service can provide delivery in one business day. Note that it's crucial to ensure all financial obligations to the college have been met. Any holds on your account could potentially delay or prevent the releasing of your transcripts. Remember to always check the specific transcript instructions at the school to which you are applying. They may have certain requirements that need to be followed for them to accept your transcripts.
Important Considerations
- Student ID Number: Ensure that you have applied to Saddleback College and have been issued a Student ID number. This Student ID number will be linked to your electronic student records (including transcripts from other institutions) at Saddleback College.
- Prerequisites: Prerequisites are not cleared automatically when transcripts are sent to Saddleback College. Please visit the Clearing Prerequisites webpage for procedures and requirements.
- FERPA Rights: It is very important to understand that when a minor (or adult) becomes a student at any college, all rights afforded to parent(s) under FERPA (Family Educational Rights and Privacy Act) transfer to the student. In essence, parents or guardians do not have the right to inspect a student’s records or gain access to information related to their attendance at Saddleback College. At Saddleback College, any student may access their college records on-line via Log in to MySite. In that way, students have the ability to share enrollment or grade information with their parents/guardians. It is our policy that all students act on their own behalf. Persons, other than the student, including parents and guardians, are not permitted to enroll, add/drop classes, request transcripts, submit forms or records on behalf of the student.
- College Environment: Minor students and their parents/guardians must understand that they are entering a college environment, which is designed with adults in mind. Therefore, the atmosphere of the campus in general, and of the classrooms in particular, will frequently reflect an adult population. Students should be aware that:
- Courses may have frank discussions about sensitive topics.
- Audio-visual presentations may be graphic in their content.
- Students may be exposed to vulgar language outside of the classroom.
- Instructors cannot sit with underage students while they wait for their ride.
This information serves only as a precaution to allow students and their parents/guardians to understand what a college setting is like so that they can have a safe, positive educational experience at Saddleback College. Students wishing to send their grades for Saddleback classes to the high school need to order an official transcript.
Other Important Forms Available
Saddleback College provides various E-Forms to address different student needs. Here's an overview of some key forms:
- AB 540 Affidavit: Non-immigrant students classified as non-residents who completed at least 3 years of education in California, and would like to request an exemption from non-resident fees, may use this form (must meet eligibility requirement).
- Academic Renewal: Students who show evidence of good academic progress after receiving substandard grades may request to have the previous grade values in up to 30 units of coursework removed from their GPA with this form (must meet minimum completed units and GPA requirements; approved courses and grades will remain on the transcript).
- Adult Education HSE Special Admission Dual Enrollment Form: Senate Bill 554 allows Saddleback College to authorize students who are pursuing a high school diploma or a high school equivalency certificate through the Saddleback College Adult Education Program to enroll as special part-time students at a community college. This opportunity enables adult education students to take advanced courses that may not be available in their current school or program. Students are required to submit a new form each semester they wish to enroll. Once approved, the form allows them to take courses at both Saddleback College and Irvine Valley College for that specific term.
- Class Repeat Annotation: Students who received a D, F or NP grade for a course, but repeated it at a later time at Saddleback College or another college, may request to have the previous grade value removed from their GPA with this form (course and grade will remain on the transcript).
- College of Record Change Request: This form is used for students to request a change of their college of record.
- Course Drop Request Due to Hold: This form is for students who are unable to drop a course themselves due to a registration hold on their record.
- Credit for Prior Learning: Students may demonstrate proficiency in an eligible course and receive college credit through approved alternative methods: Credit by Exam, AP, IB, CLEP, Military Service/Credit, Industry Certification, Industry Recognized Credentials, and/or Portfolio Review. Schedule an appointment with a Counselor to discuss these options and how they may align with your academic goals.
- Cross Enrollment: This form is for California residents who are currently enrolled at a school within the California Community Colleges, CSU, or UC system, and wish to enroll in one course per term at another school in one of these systems.
- Duplicate Degree/Certificate of Achievement Request: This form is used so students can request replacement copies for degrees and certificates that have been lost, stolen, or damaged. Students will incur a fee for each copy requested. Processing time may vary.
- General Excused Withdrawal: This form is to be used when a student would like to request an Excused Withdrawal (EW) during the current term. A counselor will contact students who submit this form to discuss support options before processing the request.
- General Petition: Students impacted by extenuating situations may request an exception to policies with this form (additional documentation is required in most cases).
- Loss of Registration Priority and/or Loss of College Promise Grant: Students who had, but lost priority registration status or California College Promise Grant (CCPG) status, may request reinstatement with this form (must meet eligibility requirements).
- Petition for Course Waiver or Substitution: Schedule an appointment with an Academic Counselor to submit the request for a course waiver or substitution. A substitution is the use of a course from another college that is comparable to a Saddleback College course.
- Petition to Repeat a Course: Students who have taken a course the maximum number of times, and would like to take it an additional time, may use this form (additional documentation is required).
- Readmission/Appeal After Dismissal Request: Students who have been dismissed due to academic standing, and would like to return to Saddleback College, may use this form (must meet eligibility requirements).
- Residency Reclassification Request: Students classified as non-residents may request a reclassification to California residents with this form (additional documentation is required).
- Student Information Update Form: Students who would like to update their name, social security number, educational goal and/or major on their records may use this form.
- Verification Request: This form is used for students to request a letter verifying full time enrollment for Insurance, Good Student Discount, Cal Grant GPA Verification, Loan Deferment and completion of the school portion for Common Application. It does not serve as transcript of academic history. NOTE: EDD/California Training Benefits forms are completed by the Career Resource Center.
Additional Resources and Support
Saddleback College offers various resources to support students throughout their academic journey:
- Promise Program: The Promise Program offers up to two years of free tuition and fee coverage for eligible, first-time college students, including ASB stamp.
- Application Assistance: The Saddleback team is ready to help you through the application process from beginning to end. If you're stuck on something right now, you can set up a virtual call with them to find a solution.
- Transcripts in English: Transcripts must be in English. Provide English translation by an official translator if necessary.
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