Navigating Academic Excellence: A Comprehensive Guide to UC Davis Office of the University Registrar Services

The Office of the University Registrar (OUR) at UC Davis plays a pivotal role in the academic lives of students, faculty, and staff. Serving as the central hub for a wide array of essential services, the OUR is committed to upholding the university’s strategic priorities, with a focus on student success and timely graduation.

The Vision, Operational Principles, and Values of OUR

The OUR operates under a clear vision: to prioritize students in every aspect of its work, aligning with the university's strategic goals of ensuring student success and facilitating graduation. The staff is dedicated to providing consistent, high-quality, student-centered services, continually seeking improvements through technology, innovation, and the promotion of collaboration and creativity.

Core Functions and Services

The Office of the University Registrar (OUR) is the central hub for campus calendars, student registration, academic records, registration, tuition and fee assessment, and degree and curriculum management, as well as many faculty and staff resources and tools. The OUR offers a comprehensive suite of services, including:

Campus Calendars: Managing and maintaining the official campus calendars.
Student Registration: Facilitating the registration process for students.
Academic Records: Maintaining and managing academic records.
Tuition and Fee Assessment: Overseeing the assessment of tuition and fees.
Degree and Curriculum Management: Managing degree requirements and curriculum updates.
Faculty and Staff Resources: Providing resources and tools for faculty and staff.

Official Transcripts: A Detailed Overview

Official transcripts are a critical component of a student's academic record. These documents provide a comprehensive overview of a student's academic history at UC Davis. Official transcripts display information regarding your name, student identification number, courses and quarters enrolled, grades, unit information, grade point average, transfer work, academic actions such as course repeat notations, withdrawals, and degree(s) awarded, including date awarded and major(s) and/or minors(s). Official transcripts also include honors and award notations such as dean’s list notations, department citations, and internship notations.

Students enrolled in their first term can order an official transcript once grades have been published.

Ordering Official Transcripts: Online Services

The OUR offers convenient online ordering services for official transcripts. Electronic transcripts, printed hard copy transcripts, and FedEx delivery service are all available online through Parchment.

Online Ordering via MyUCDavis: If you can CAS authenticate, you can avoid completing the Signature Authorization form: Open the Academics tab in MyUCDavis. Select Order an Official Transcript to place your order.
Online Ordering for Alumni: If you are not able to CAS authenticate (Alumni): Use Parchment to place your order. Contact us if you have trouble finding your Student Identification Number before placing your order.
Browser Recommendations: When placing an order online, we recommend using Internet Explorer, Mozilla Firefox, or Safari web browsers.
Delivery Options: FedEx delivery is only available when placing an online order. FedEx orders will only be processed once a week. For immediate delivery, official electronic transcripts are sent out the same day. Please indicate if you need an attachment included with your official transcript.Note: Retroactively withdrawn terms display only the term/year on the official transcript.

Enrollment Verification Services

The OUR also provides enrollment verification services to students. These verifications confirm a student's enrollment status at UC Davis. Self-service certificates are available starting the third week of instruction each term using the National Student Clearinghouse, MyHub student portal. Verifications and certificates provide information regarding enrollment status, including the student's name, start and end dates of the selected term, and expected graduation date. MyHub Services Print enrollment certificates on demandView your enrollment historyView enrollment certificates performed on your behalf.

It is important to note: Verifications and certificates are not official transcripts and do not contain a complete list of courses, grades, and GPA for each term.

Information for Employers and Third-Party Requestors

UC Davis has authorized the National Student Clearinghouse (NSC) to act as its agent for purposes of verifications. This service is available only to students who are not All Records Confidential. The student’s name when enrolled and date of birth are required for identification purposes. For information, instructions, & fees, contact the National Student Clearinghouse.

Transfer Credit Information

The Office of the University Registrar plays a crucial role in handling transfer credits, ensuring that students receive appropriate recognition for coursework completed at other institutions.

Read also: Enhancing Education in Lake County

Tuition and Fee Information

Providing clear and accurate information on tuition and fees is another essential service offered by the OUR, helping students and their families understand the costs associated with attending UC Davis.

Student Privacy

Maintaining student privacy in accordance with education regulations is a top priority for the OUR, ensuring that student records are handled with the utmost confidentiality and care.

Resources for Faculty and Staff

In addition to serving students, the OUR also provides valuable resources and support to faculty and staff, facilitating a comprehensive approach to academic management within the university.

Important Notice Regarding Transfer Reports

As of June 1, 2023, the Office of the University Registrar no longer completes the College Report for the Common Application or any other transfer report. The UC Davis official transcript contains the information requested. A Transfer Letter (PDF) confirms the change. Students may send this letter to the institution(s) of their choice.

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