Monmouth University Student Portal Guide: Navigating Campus Life and Resources
Monmouth University provides a vibrant environment where learning and growth extend beyond the classroom. Student leaders and organizations are integral to the campus experience, fostering social, cultural, and educational opportunities. This guide serves as a comprehensive resource for navigating the Monmouth University student portal and accessing the various services and resources available to students.
Becoming a Leader at Monmouth
Taking the initiative to become a leader at Monmouth is commendable. The university fosters a community where teaching and learning, both inside and outside the classroom, are paramount. Monmouth encourages learning, growth, and development for all students, striving to cultivate thoughtful, compassionate, and driven leaders. Students and staff collaborate to develop enriching social, cultural, and educational experiences.
The Club & Organization Handbook serves as a vital resource for those involved in event planning and leadership roles, assisting student leaders in the day-to-day operations of their clubs and ensuring successful functioning within the university community. It is accessible through the student portal.
Key Resources Accessible Through the Student Portal
Student Engagement
The Office of Student Engagement is a central hub for student activities and involvement. They welcome all students and organizations to seek assistance with projects or activities and are available to answer questions about university policies. The office reserves the right to modify any material presented to ensure the proper conduct of the Student Engagement program and campus life.
Participation in on- and off-campus activities is an integral part of college life at Monmouth University. Students are encouraged to join organizations and participate in special events throughout the year. The Office of Student Engagement can also help students organize new groups if their interests are not met by existing organizations. Club sports organizations have an additional approval process with the Office of Intramurals and Recreation.
Read also: Guide to Monmouth University
Student Organization Requirements and Privileges
While each organization at Monmouth may have different positions in their Executive Boards (e-boards), the Department of Student Engagement requires each organization to have a president, vice president, treasurer, and advisor.
- President: Oversees the operations of the student organization, creates a budget, manages fundraising efforts, and manages the organization’s funds.
- Vice President: Often takes the lead in programming and event planning or provides oversight to committees that take on this function; assumes the duties of the president in their absence.
- Treasurer: Manages the organization's finances.
- Secretary: Takes and posts minutes of all meetings, maintains an accurate membership roster, and handles additional duties assigned by the organization.
- Advisor: A full-time faculty or staff member who provides support and guidance to the student organization officers and the organization overall.
Undergraduate students must maintain a cumulative 2.0 GPA to hold an office, and graduate students must be in good academic standing. Club sport members must be registered for at least 12 credits as an undergrad with a 2.0 GPA, or six credits as a graduate student with a 3.0 GPA, and must not be under disciplinary probation.
Rosters must be submitted online at the start of each semester (September and January) and updated as changes occur. All recognized organizations must maintain a membership of at least three people to remain active. Organizations that fall below this number will be placed on probationary status. All organizations are required to attend Monmouth Leads, hosted during the spring semester, and are encouraged to attend leadership workshops such as Hawk Leadership Academy and E-Board Socials. Club sports must also abide by the Club Sports Manual.
Recognized student organizations are eligible to reserve spaces in various facilities throughout campus free of charge; requests must be made through the form found online at The Office of Student Engagement Portal Page or directly on Etrieve. Social media pages must be registered with the University, and all advisors must have access to these accounts.
An organization that fails to meet requirements, such as turning in a roster, having an advisor, meeting leadership requirements, or maintaining the minimum membership, will be deemed inactive. Privileges may be revoked from any club not fulfilling the outlined requirements and policies. Student organizations are responsible for all policies detailed in the Student Handbook, and fraternities and sororities are also responsible for policies detailed by the Office of Student Engagement.
Read also: Applying to Monmouth University
Health and Safety
The health and safety of students is a top priority at Monmouth University. Resources such as the University Police Department, Office of Residential Life, Substance Awareness, and the Health Center are available for students seeking assistance. The Good Samaritan Practice encourages students to seek medical assistance for themselves and others without fear of punitive action. Hazing is strictly prohibited and violates campus regulations and state law.
Event Planning
The Office of Student Engagement provides a guide with event planning tips covering topics such as setting goals and objectives, selecting the date, time, and location, establishing a budget, procurement, logistics, marketing, and evaluation. Reserving a space for an event should be done at least four weeks in advance; large events should be booked as early as possible through University Events.
All organizations requesting to sponsor an event must complete the online request form and meet with the director of Student Engagement or a member of the OSE staff for approval. No facility reservations will be approved until this meeting takes place. The decision to assign police or safety officers to student events is determined by administrative officials in conjunction with University Police. The sponsoring organization is responsible for staffing the door during the entire event and ensuring the advisor or chaperone is present.
Technology Resources
Monmouth University offers a wide array of technology resources to enhance the academic experience. Computer labs across campus are equipped with high-speed Internet access and a variety of workstations operating on both Windows and macOS. The library offers extended hours, and both wired and wireless network connections are available in all residence halls.
The university's learning management system, eCampus, augments courses with syllabi, bibliographies, assignments, course notes, and links to research material. Campus-wide Wi-Fi allows students to access the university’s computer network from any building on campus.
Read also: WOU: History and Impact
Students can access the university network using a wireless device, but they must be able to “authenticate” with the network. Setting up private networks, routers, or switches is prohibited. Illegal downloading and sharing of copyrighted material will result in suspension of network access.
The university recommends minimum computer requirements and suggests purchasing an extended warranty and a backup device or service. Students can find specific instructions for connecting to the University network via a wireless device on the myMU portal.
Career Development
Monmouth Career Development helps students prepare for their chosen careers through individualized career coaching with professional staff members. Services start during the first year, with students identifying career goals and getting involved in activities outside the classroom. Students are encouraged to participate in on-campus Career & Internship Fairs.
A one-credit course, Career Search, provides instruction in career search elements, including resume and cover letter development and interviewing techniques.
Career Coaching appointments can be scheduled in-person or via Zoom through the "Career Center" page on the student portal. Students will be prompted to fill out their profile with information about their major, experience, GPA, and career interests.
Academic Advising and Support
Academic advising is available for first-year, undeclared, and transfer students. First-year students are advised through the Office of First Year Advising, while sophomores through seniors are advised within their departments. Undeclared sophomores are advised in the CSS. Transfer Advising staff assist incoming transfer students with their transition into the University.
MEWS (Monmouth Early Warning System) is a progress report used by faculty members to notify academic advisors that their advisees are experiencing academic difficulty.
Students who have not yet selected their majors have the option of remaining “undeclared” until the end of their sophomore year.
Transfer Services assists transfer students in preparing for fulfilling academic experiences, guiding their transition into Monmouth University, and encouraging their progress toward graduation. The office works closely with all students who transfer 18 or more credits, assisting with credit transferability, academic requirements, course registration, and post-graduation planning.
Central Scheduling
Central Scheduling coordinates reservations of facilities for meetings and events. All student club general meetings taking place in the student center and other campus facilities must be registered with the Central Scheduling office. Clubs are limited to booking two general meetings per semester until their roster is submitted. Non-general meetings, events, and activities require approval from the Office of Student Activities (OSA).
Student Activities and Organizations
Monmouth University boasts approximately 134 different clubs, organizations, fraternities, sororities, and honor societies, all of which are student-run. Students interested in starting their own club can seek guidance from the Office of Student Engagement and the Student Government Association.
Counseling and Prevention Services
Counseling and Prevention Services (CPS) offers free and confidential counseling services to all currently enrolled Monmouth University students, providing brief, episodic counseling to reduce symptoms and support students in addressing mild to moderate mental health and substance use concerns.
Transfer Student Resources
Monmouth University has been recognized for its transfer pathways, scholarships, and partnerships with community colleges. Transfer students are automatically considered for Dean’s Scholarships and may be eligible for additional scholarships, such as the Phi Theta Kappa scholarship and the Wallace Founders Award. The university is committed to making the application and enrollment process as smooth as possible.
Former Monmouth students looking to return do not need to re-apply as transfer students.
Training Courses
All training courses can be accessed through the eCampus portal. These may include programs such as "Not Anymore Online Educational Program “Preventing Sexual Assault”," which is a requirement for students.
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