Navigating Payment Options at Butler Community College

Butler Community College offers various payment options to ensure students can manage their tuition, fees, and other charges effectively. This article provides a comprehensive overview of these options, covering everything from payment deadlines and methods to payment plans and policies for international students.

Understanding Tuition and Fees

Tuition, fees, and other charges are due at the beginning of each semester. Late payments are subject to late fees, so it's crucial to adhere to the deadlines. Students who fail to pay their bills may face a hold on their account, preventing future enrollment, schedule changes, and transcript orders, potentially affecting their visa status if they are international students.

Payment Methods

Butler Community College offers several convenient payment methods:

In-Person: Payments can be made in person at the Student Accounts and Receivables office at Butler of Andover or Butler of El Dorado.
E-Pay: Credit card payments must be made via E-Pay. A 2.95% non-refundable service fee applies to domestic credit card payments, and a 4.25% non-refundable fee applies to international credit card payments.
Paper Checks: Paper checks, including 529 plan payments, are accepted.
Monthly Payment Plan: Butler Community College offers a Monthly Payment Plan for eligible students during the fall and spring semesters.
Voucher, List of Eligible Students, or Authorization Letter: To ensure the most efficient enrollment of your employee/client, a voucher, list of eligible students, or authorization letter from your company or organization is required.

Electronic Billing (E-Bill)

Butler Community College uses an electronic billing system (E-Bill) for monthly billing statements. E-Bills are published the 2nd Wednesday of every month, and the Amount Due Now is due in full by the due date indicated. E-Bills are not "updated" for any reason.

Students who enroll through the early registration process for the fall semester receive an E-Bill mid-July for tuition & fees. Room and board charges will be included for those who have submitted housing contracts to Residence Life prior to the July E-Bill. Payment for the July E-Bill is due in full by the 1st of August unless the student is enrolled in the Monthly Payment Plan. For the spring semester, early enrolled students receive an E-Bill mid-December which is due in full by the 2nd of January unless the student is enrolled in the spring semester Monthly Payment Plan. Students who enroll during regular and/or late registration will be required to pay all charges in full by the due date indicated on their E-Bill.

Read also: Your Guide to Butler Admissions

Accessing and Managing E-Bills

Students can access their E-Bill and make electronic payments through their my.butler.edu account. If you encounter a message stating "you are not authorized to access…" when trying to view your E-Bill or make a payment, it indicates a browser issue.

Setting Up Payers

Students can grant access to others (e.g., parents) to view and pay their E-Bill by sending them a payer invitation. This can be done by clicking on the name (top left) and in your profile (basic information) section, scrolling down to Payers and clicking on Send a payer invitation. If a payer needs the invitation resent, students can reset it when logged into the E-Bill & E-Pay system by clicking on the “pencil” next to the Payer’s name and selecting, Resend payer invitation.

Monthly Payment Plan

Butler Community College offers a Monthly Payment Plan to divide semester tuition, fees, room and board, and miscellaneous charges into manageable monthly payments. To participate, students must enroll in the plan through their my.butler.edu account during designated enrollment dates. Financial aid funds (e.g., outside scholarships, loans, etc.) are NOT considered payment plan payments. Information regarding specific dates for enrollment are made available in the Monthly Payment Plan section.

Policies for Sponsored Students

To ensure the most efficient enrollment of your employee/client, a voucher, list of eligible students, or authorization letter from your company or organization is required. The voucher, list, or authorization letter must arrive in the Student Accounts and Receivables office on company letterhead no later than the payment due date for the current semester. Invoices for each student will have the name, Butler ID number, and an itemization of the charges allowed unless we are requested to bill items separately. If schedule changes lower the amount due, the refund will be sent to the sponsoring company or organization. If schedule changes increase the amount due, a second bill will be issued for the outstanding charges.

Financial Holds and Late Payment Consequences

A student who is past due in any debt to the University will have a financial hold placed on his/her student account. Any check (electronic or paper) presented to the University that fails to clear the bank is subject to a non-refundable $25 returned check fee. The fee and the returned check amount will be posted to the student’s account. If the check is for payment of a debt, it will also be considered as nonpayment. Any balance remaining unpaid on the first day of the semester, will be assessed a monthly finance charge of 1.5% (18% APR). If the third party will not pay the finance charge, the student will be responsible for payment. Students will continue to receive a billing statement directly from Butler University until the account balance is paid in full.

Read also: Unlock Your Potential

When a student is in possession of university property or owes a particular department for charges not applied to the student account, the department may request a hold to be placed on a student’s account.

Refunds

The Office of Student Accounts requires students to complete a Refund Request to receive a refund check. However, if the credit on the account is due to a Federal Direct Loan or other Federal Title IV financial aid, the Office of Student Accounts will issue a check to the student without the written request. If the student is anticipating a credit balance, it is recommended that a refund request form be completed regardless of funding sources. Refund checks are available after the 100% Institutional Tuition Refund Schedule for each term and processed weekly while classes are in session.

Tuition Prepayment Plan

The University provides a tuition prepayment plan which guarantees a fixed tuition rate for all prepaid semesters. The prepaid tuition rates are based on the first term in which the student participates in the prepaid program. This program applies only to students enrolled full-time in an undergraduate degree or pharmacy program. The prepayment plan does not apply to graduate programs. The Prepaid Tuition Summary provides general information.

Third-Party Payments

The University will not bill any employer or third party who pays upon completion of the course(s).

Important Notes

NOTE: Students who fail to attend class and/or pay their tuition, are not considered withdrawn from the course(s).

Payment Options for International Students

Butler Community College welcomes international students and provides specific guidelines for managing their tuition and fees.

Tuition Costs

For international students, tuition for the 2025-2026 academic year is $199.50 USD per credit hour.

Estimated Budget

The table below projects a budget for one year, full-time enrollment of 15 credit hours per semester.

(Note: The actual table data was not provided, so this section remains as a placeholder.)

Financial Documentation

For admission, international students or their sponsors must provide a current bank statement showing a minimum balance equivalent to at least $16,819 USD in addition to a Financial Guarantee Form signed by the student and sponsor. Students must provide documentation of financial support for the full potential estimated cost of attendance, even if the actual cost varies.

Medical Insurance

Medical insurance coverage is required for all international students. This coverage is not available through Butler. Butler does not recommend a specific insurance company or policy. Purchased coverage must be active during the entire semester or school year. Information on the dates of coverage must be provided when submitting proof of medical insurance. If proof of insurance is not received after classes begin, a hold will be placed on the student’s account.

Processing Fees

Butler requires a non-refundable $75 USD processing fee for full-time F-1 international students. This includes all applicants overseas and transfer students from other institutions. The non-refundable processing fee must be paid within 7 days of the admissions deadline to be considered for admission. International guest students pay a $25 USD processing fee each semester.

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